Top hotel management apps for small hotels in 2025

As a small hotel manager, you're used to wearing multiple hats—front desk, housekeeping, guest experience, channel distribution, and sometimes even marketing. But with limited staff and time, managing it all without help can be overwhelming.

The good news? Technology has caught up with your needs. You no longer need a big budget or IT team to get professional-grade hotel management software. Today’s apps are more affordable, intuitive, and designed for independent properties that want to punch above their weight.

Let’s explore the top 10 hotel management apps helping small hotels thrive in 2025.

Why this matters

Guest expectations are evolving fast—from mobile check-ins to seamless digital experiences. At the same time, small hotel teams are stretched thinner than ever.

A modern Property Management System (PMS) helps you:

• Save time by automating daily operations
• Prevent overbookings with smart channel management
• Deliver better guest service with personalized data
• Compete with larger hotels on a leaner budget
  

1. WebRezPro

For hotels that want power without complexity

One of the most trusted PMS options for small hotels, WebRezPro offers everything you need to manage your property in the cloud—with no setup fees and no commissions on direct bookings.

Key features:

• Cloud-based PMS with mobile access
• Paperless check-in and email confirmations
• Housekeeping and accounting tools
• 125+ system integrations

Pricing: From $5 per room/month.
Trusted by 2,000+ properties in 45+ countries

2. Setapp

For managers running on Macs who want more workflow control

Setapp isn’t a PMS - it’s a subscription to over 260 premium Mac and iOS apps. Think of it as a manager’s toolbox for organizing bookings, guests, and your own to-do list with ease.

Top picks for hoteliers:

• 2Do – for daily task and shift planning
• Pagico – to organize guest inquiries and projects
• UctoX – invoice creation and expense tracking
• BusyContacts – CRM-style guest record management

Pricing: $9.99/month (or €9.49 in the EU).

3. Oracle OPERA Cloud

For growing properties needing enterprise-level functionality

While Oracle OPERA PMS is used by large hotel chains, their cloud platform is modular enough for smaller properties needing advanced analytics, events, and integrations.

Features:

• Central reservations, distribution, and rate management
• Mobile check-in/check-out
• Sales and catering modules
• Deep reporting tools

Custom pricing only
Best for hotels scaling to 100+ rooms or adding event venues

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4. Frontdesk Anywhere

For mobile-first managers who want flexibility

Built in Silicon Valley, Frontdesk Anywhere helps smaller hotels manage everything from bookings to revenue—right from a laptop or tablet.

Core features:

• Cloud-based front desk system
• 350+ OTA and booking channel connections
• Real-time reporting and forecasting
• Guest messaging and automation

Starter Plan: ~$80/month for 20 rooms
Pro Plan: Up to $200/month based on property size

5. Maestro PMS

For boutique hotels and resorts wanting spa, POS, and sales tools

Maestro PMS offers 20+ modules for independent hotels—whether you run a cozy property with a spa or a destination resort with events.

Key features:

• Contactless check-in/out
• Spa, golf, and club management
• Sales and catering software
• Booking engine and guest experience tools

Custom quote required
Cloud and on-premise options available

6. Mister Booking

For European hotels seeking simple, all-in-one systems

Popular with hotels across France, Italy, and Germany, Mister Booking provides PMS, booking engine, and channel manager in one easy dashboard.

Top features:

• Payment automation
• Online pre-check in for guests
• Booking engine
• Integrated channel manager

Custom pricing based on hotel size
🌍 Especially popular with B&Bs and boutique hotels in Europe

7. Hotelogix

For small properties needing powerful automation on a budget

Hotelogix is a robust PMS tailored to small and mid-sized hotels that want front-desk efficiency, clean interfaces, and dynamic pricing—all without blowing the budget.

Core offerings:

• MReal-time reservation chart
• Channel manager and rate distribution
• POS for on-site restaurant or bar
• Multi-language support and analytics dashboard

Starter plan: $3.99/room/month
Professional: $5.99/room/month
Enterprise: Custom pricing with dedicated support

8. CloudBeds

For those who want an all-in-one platform with smart pricing tools

A market leader in 2025, CloudBeds provides an all-in-one hospitality platform integrating PMS, channel management, booking engine, and revenue tools into one seamless interface.

Key features:

• Drag-and-drop calendar and booking engine
• Cloudbeds PIE (Pricing Intelligence Engine)
• Integrated payment processing and reporting tools
• 300+ third-party integrations including Airbnb, Stripe, Expedia

Pricing: From approx. €100/month for small properties (custom quotes based on room count).
Used by: Hotels in over 157 countries.

9. Guestline

For small hotel groups and independents scaling fast

Guestline offers property management, channel management, and direct bookings with excellent UK-based support and scalable tech.

Features:

• Cloud-based PMS and channel manager
• Event and conference manager
• Web booking suite
• POS and payment integrations

One-time setup + monthly licensing fee (based on modules)
Best for independents scaling into small hotel groups

10. BNBForms

For small accommodations needing simple direct bookings

Not quite a PMS, but perfect for direct bookings, BNBForms is a mobile-friendly website widget that simplifies reservations without commission fees.

Features:

• Real-time calendar availability
• Seasonal pricing and discounts
• Airbnb/Booking.com sync
• Payment options: PayPal, Stripe, bank transfer

Pricing: $16/month flat fee, with unlimited bookings.

Hotel managers wear many hats - but that doesn’t mean you have to do it all alone. These tools are designed to free up your time, streamline your team’s workflows, and help you focus on what matters most: delivering amazing guest experiences.

Looking to improve team efficiency? Explore Typsy’s Hospitality Management courses to train your staff with real-world tools and service insights.