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10 most popular hotel management apps for small hotels

Posted by James Dorian on Oct 27, 2020 3:54:38 PM

In the past, large hotels had a much easier time using management and data collection tools than smaller hotels. But this type of software is incredibly helpful for venues with a smaller staff. Luckily, as technology advances, there are more and more options for small hotels who don’t necessarily have the infrastructure to put massive software systems into place.

In today’s blog post, guest blogger James Dorian gives us his top 11 list of hotel management apps to help your small venue get big results. 

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In a small hotel, the limited staff has to handle versatile tasks. The manager covers back- and front-office tasks, but they are often responsible for online and real-time booking as well. They must ensure the perfect experience for each guest. 

Huge hotel chains use advanced software to keep everything on track. But small hotels shouldn’t be deprived of tools that enable easy inventory managing, reservations, and additional tasks. There are options, which all managers should consider.  


1. WebRezPro

WebRezPro is advertised as a fully-featured cloud-based system, which allows the manager to access data anytime. Some of the essential features include:

  • Rate management
  • Two modern booking engines
  • Easy POS purchases, folio splitting, paperless check-in, and email confirmations as front-desk features
  • Performance reports
  • Accounting software
  • Housekeeping (occupancy and room status)

The monthly price is $5 per room. WebRezPro works for hotels of any size. If it’s a boutique hotel with 50 rooms, you’ll come to a price of $250 per month. For high-quality software with so much capacity, that’s a reasonable price to pay.    


2. Setapp

Setapp is an affordable service that offers curated applications for Mac and iOS. Instead of paying for each premium app, you get access to all of them for a low monthly membership. All data is cloud-based. 

Out of the selection, these are the apps that work for hotel and restaurant managers:

  • Paste (clipboards for your workflow)
  • 2Do (a premium planning app)
  • Pagico (for managing projects and tasks)
  • BusyContacts (for managing contacts)
  • UctoX (for editing and managing invoices)

The monthly price for Setapp is $9.99 (or $8.99 if you subscribe for annual membership).


3. Oracle Hotel Property Management System

Oracle’s system offers several solutions, which enable you to design the perfect hotel managing system.

  • Hotel food and beverage
  • Hotel distribution
  • Central systems (room reservations, central sales, and more)
  • Opera 5 On Premise and Hosted (property handling, sales and catering, central reservation system, analytics, and several other features)
  • Cloud (cloud property managing, reporting and analytics, event handling, and sales)

The price isn’t transparent, and it depends on the package you want to tailor for your needs. You can contact Oracle for more details.

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4. Frontdesk Anywhere

A small hotel’s manager is often responsible for front-desk tasks, but can’t be at the desk all the time. The system includes several features, which are customizable to your needs:

  • Revenue governance
  • Channel management (you can connect with 350+ distribution channels)
  • Hotel booking software 
  • Property handling system

Frontdesk Anywhere offers three plans: Starter, Standard, and Pro. The price will depend on the number of rooms your hotel has. As an example, the plans cost $80, $120, and $200 per month for 20 rooms.


5. Maestro PMS

This is a specialized cloud solution for small properties. Maestro PMS works as club management, sales, front-desk, and hotel reservation software. These are only a few of the available features:

  • Retail POS
  • Analytics data mining
  • Mobile and contact free operations
  • Booking engine
  • Sales and catering
  • Multiple property management

You can create a personalized solution, and the price will depend on your choice.


6. Mister Booking

Mister Booking is popular in European hotels. It’s great for managers looking for an all-rounded solution. It offers everything they need:

  • Payment automation
  • Online pre-check in for guests
  • Booking engine
  • Integrated channel manager

It’s available for chains, individual hotels, and bed & breakfast amenities. You’ll have to contact the support to get the price for your desired package. 


7. Hotelogix

Over 10,000 small to midsize properties use Hotelogix on a global level. The low cost is its biggest appeal. But you won’t be disappointed with the features:

  • Available in 9 languages
  • Front-office task automation
  • Intuitive reservation chart
  • Point Of Sale system with unlimited outlets
  • Housekeeping software

The price for an independent property is from $4 per month (the rate changes according to the exchange rates, since the official pricing is offered in Euro).


8. eZee Absolute

eZee Absolute is special because of its loyalty program, but most users choose it because of its mobile app. It’s great for restaurant management, but it has other features, too:

  • Centralized credit card center
  • Cashiering center
  • Email and SMS marketing
  • Guest database and preferences
  • Mobile guest self-service portal
  • Meal plans
  • Hotel housekeeping, and more

The prices for a single property start range from $50 to $118 per month. You get a discount if you subscribe for yearly membership.


9. CloudBeds

CloudBeds will integrate your property to the most popular booking channels. You can enable your guests to book a room via Facebook. These are its features:

  • Finance management
  • Integration with third-party services and apps
  • Revenue management
  • Booking engine

You can choose from four plans: essentials, Plus, Premier, and Enterprise. The price will be calculated in accordance with the number of rooms you manage.


10. Guestline

Guestline offers solutions for independent hotels and hotel groups. The efficient support team will help you to get the best value out of the tool. These are some of the features you can expect:

  • Omnichannel payment for your guests
  • Point of sale solution
  • Conference and banqueting manager
  • Direct booking manager
  • Websuite
  • Channel manager
  • Cloud-based property management system

You’ll pay a one-time fee to set up the system, and then you’ll switch to a monthly fee. You can contact the Guestline support to get the details.

11. BNBForms

BNBForms is the ultimate solution for hoteliers, vacation rental owners, and bed and breakfast hosts who are looking for a mobile-friendly booking widget. Simple and beautifully designed, this widget allows you to accept direct bookings, with or without payments, on your very own website.

  • Works for Wix, Squarespace, GoDaddy, WordPress, HTML and more
  • Customizable form fields and colors
  • Rates, seasonal pricing, and discount system
  • Real-time availability calendars
  • Sync bookings to Airbnb, Booking.com and more
  • PayPal, Stripe, direct bank transfer, pay on arrival

BNBForms offers an attractive pricing model, with a flat monthly fee of $16 and no commission charged on the number of bookings or properties.

Hotel managers must plan for every situation and manage multiple tasks on the go. Management software is essential for the effectiveness of their work. With all those available options, there’s no excuse for not making your job easier.         



James Dorian is a technical copywriter who used to work in the hospitality sphere as a hotel manager. He is a tech geek who knows a lot about modern apps that will make your work more productive. James reads tons of online blogs on technology, business, and ways to become a real pro in our modern world of innovations.

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